The Town of Rock River has formally invited contractors to submit sealed bids for an upgrade of the heating systems at the Town Hall and Fire Station, with an optional add-on to install a boiler at the town's storage building. The bid notice, published by the town clerk and signed by Mayor CJ Leslie, establishes a firm submission deadline and outlines how contractors can obtain specifications and deliver proposals.
Scope and purpose
The advertisement specifies that the primary function of the new equipment must be to provide heat during Wyoming winters; components should not be selected with a cooling focus. Bidders are instructed to account for heating performance as the controlling design criterion. The town is accepting bids for the Town Hall and Fire Station systems, and it has included a bid alternate for an additional boiler at the storage building.
How to obtain bid documents and where to submit
Contractors may obtain a set of project specifications at the Rock River Town Hall, located at 321 Ave D. The town provided its mailing address — PO Box 280 — and a contact phone number, (307) 460-8752. An email address for inquiries is listed as rrclerk@mwtn.net. All questions about the scope, specifications or site conditions should be directed to those contacts.
Deadlines and public opening
Sealed bids must be marked clearly on the envelope with the title "Heat system upgrade" and must include the bidder's name and address. Bids may be delivered in person or mailed to Town of Rock River, PO Box 280 (321 Ave D), Rock River WY 82083. The town will accept sealed proposals until 4:00 p.m. on Oct. 1, 2026. Proposals received after that time will not be considered.
Sealed bids will be opened and read aloud at the regular council meeting on Oct. 5, 2026, at 7:00 p.m. at Rock River Town Hall. The public bid opening provides transparency and allows bidders and residents to hear the names and amounts read into the record.
Town’s reservation of rights and contract considerations
The notice reiterates standard municipal procurement language: the Town of Rock River reserves the right to reject any and all bids and to waive irregularities in bids received. That language gives the town latitude to reject nonresponsive or incomplete bids and to address minor procedural defects without awarding the contract automatically to the lowest bidder if other evaluation criteria justify a different choice.
- Project: Heating system upgrade for Town Hall and Fire Station; optional boiler for storage building (bid alternate).
- Bid documents: Available at Rock River Town Hall, 321 Ave D.
- Submission deadline: Oct. 1, 2026, 4:00 p.m.
- Public opening: Oct. 5, 2026, 7:00 p.m., Rock River Town Hall.
Key dates at a glance
| Date | Event |
|---|---|
| Oct. 1, 2026 — 4:00 p.m. | Deadline for sealed bid submission |
| Oct. 5, 2026 — 7:00 p.m. | Sealed bids opened at regular council meeting |
Practical guidance for bidders
Contractors who plan to bid should ensure envelopes are plainly marked with the bid title and include full contact information. Because the town emphasizes heating-only functionality, bidders should be prepared to describe equipment selection, heating capacity, controls and winter reliability. If offering the bid alternate for the storage-building boiler, bidders should clearly separate base-bid pricing from the alternate price so the town can evaluate options.
Finally, prospective bidders should confirm receipt of any addenda or clarifications by contacting the town clerk at the phone number or email address provided. Addenda issued after the initial posting can change specifications, deadlines or submission requirements; failing to acknowledge addenda can result in disqualification.
The advertisement closing line credits Mayor CJ Leslie and lists publication dates of Aug. 29 and Sept. 12, 2026, under notice number 771939.
Local contractors and residents can pick up specifications or ask questions at Rock River Town Hall. The bid process culminates in the Oct. 5 council meeting, where the town will open and publicly read the proposals it has received.
